Change status of Personnel to Retired

Delete Duplicate Record

Nodal Officer Detail

Issue Password To Regional Stations

Send Password to Individual User through Mail

Bio-data Report

Cadre Strength Data Management/ Auto Update Cadre Strength

Monitoring Reports

Approve personnel information entered from PIMSICAR

Issue institute employee code to employees

Assign passwords to regional stations

Forgot password of regional station

Update quailification information

Retire Personnel: Please don’t delete the record of retired personnel. Use Update Personnel Information link, access the record of an employee whose status need to be changed. Open the personnel info page and go to third page of personnel information and click on Update. Change the Employee Status field to Retired. Fill the actual date of retirement. Click on Save button to save the information.

Delete Duplicate Record: Use Update Personnel Information link, access the record of an employee which has to be deleted using search form. Open the personnel info page and click on Update, then delete button gets visible. Use the delete button given on the page to delete that record.

Nodal Officer Detail : Whenever there is change in nodal officer, then using this functionality, new nodal officer can enter contact details (email and phone no.) and updated information is available to all other nodal officers and RMP’s.

Issue Password to Regional Stations: Nodal officers were given the responsibility to manage regional station information of their main institutes. Using this functionality nodal officer can generate password for their regional stations. Use link “Issue Password to Regional Station” under Data Management. User name is system generated based on regional station name and city in which it is located. Password need to be given by nodal officer.

Send Password to Individual Users Through Mail: Individual users (ICAR personnel) are given the rights to view their own bio-data, hence username and password needs to be issued for every individual. Functionality is developed for auto creation of username and passwords based on email id of user along with system time and send it to users. This functionality is available to nodal officer and they can issue username for personnel of their institutes. Link is available under Data Management. Select the name of Personnel for which password needs to be issued. Mail will be send to those users. Multiple users can be selected in one go. Initially issue password to Scientist.

Bio-Data Report: This functionality generates complete bio-data of selected person on all the collected parameters and this bio-data can be downloaded in word format and send to individuals for updating. Option is available under “BioData Report”. Downloading bio-data in word format is given under Print Complete Bio-Data.

Cadre Strength Data Management/ Auto Update Cadre Strength: Cadre strength information is collected based on plan and under plan year wise information.It was observed that information is not being updated regularly on yearly basis, hence functionality for auto updating of cadre strength is developed. Using this functionality under Data Management, nodal officer can replace the previous year values with the current year’s values of cadre strength data and later on these figures can be updated. As shown in Figures, user has to select plan first and then left side drop down will show the years for which data is present in this plan and right side drop down will show the years for which data is not present. Click on Update button will insert the value for year selected in right side drop down. For example as shown in the following figures, value for year 2008 will be inserted by the same values as 2007. Nodal officer can select the year and see the values by clicking on show button before updating the value

Auto Updation of Cadre strength for Scientist

Options for cadre strength auto updation

Nodal Officer can view the previous cadre strength values

Monitoring Reports

Monitoring Reports facilitates nodal officers in monitoring of data. Monitoring reports are created to track cadre strength information, information on transferred and deleted personnel and login details (date and time) of individual users of that institute.

Monitoring Reports for Nodal Officers

Cadre Strength Inposition/Existing Records : This report displays the comparative information on cadre strength from Inposition table and sum of records entered in the database for that institute.

Date Wise Report: This shows the login detail (date/time) for individual user when they access the system.

List of Transferred Personnel: To keep track of the personnel transferred from one institute to another. It records date along with change institute details.

List of Deleted Personnel: To keep track of deleted employees.

Data not entered for these years in Cadre strength tables: As cadre strength information needs to filled on yearly basis and it was observed that data is not updated properly. Hence this report gives listing of years for which cadre strength information is not filled.

Approve personnel information entered from PIMSICAR This functionality can be used by Nodal officer to update the status of individual user. A list of personnel will be displayed who have entered from PIMSICAR. Click on the Edit button opposite to the record which is to be modified, two buttons will appear, to approve and disapprove. Click on Approve button to modify the record and then record will be displayed in both Permisnet and PIMS database or click on Dispprove button to delete the record of the personnel from the Permisnet database.

Issue institute employee code to personnel This functionality will be used by the nodal officers, in case they wish to issue employee code issued from institute to personnel in this system. Use Issue institute employee code link under Data Management. Select the service type, i.e., Scientist, technical or administrative, for whom employee code is to be issued. Click on edit link opposite to each employee's name, enter code and then click on update. In case ,you need to take print out of entire employee of your institution in PDF format then use export employees' list to PDF button.

Assign password to regional stations Nodal officers were given the responsibility to manage regional station information of their main institutes. Using this functionality nodal officer can generate password for their regional stations. Use link “Issue Password to Regional Station” under Data Management. User name is system generated based on regional station name and city in which it is located. Password need to be given by nodal officer.

Forgot password for regional station In case, you have forgot password of any regional station, then click on Forgot password button. Select the regional institution whose password is to be retrieved and click on submit button. Password will be sent to Nodal officer of that institution.

Update qualification information This functionality can be used by Nodal officer to approve or disapprove the information submitted by individual users. A list of personnel will be displayed on the form who have updated( add/delete /update) their qualification information.Click on the name of the personnel whose information is to be updated. Click on Approve button to update the information submitted by the Personnel or click on Dispprove button to disapprove the updates submitted by the personnel. On clicking disapprove button record of personnel will not be deleted from the database but the changes made will be discarded.

Individual may update(add/update/delete) information by clicking on qualification link provided on users' home page. One can modify present record by selecting the record and clicking on edit button, editing and then clicking on submit button. information will be saved and will be submitted to nodal officer for approval. Changes will be reflected once nodal officer approves the changes, otherwise information will remain as it was earlier.